1. Student Procedures at the Original College
- Visit the original college to begin the transfer process.
- Bring the following documents:
- First-round exam results.
- Civil Status ID or National ID, residence card, and university ID (both originals and copies).
- Two recent personal photos.
2. Internal Procedures at the Original College
- The student personally fills out two copies of the transfer application form.
- Pay a fee of 2,000 IQD (individual receipt) to the college’s account.
- Complete electronic evaluation through the Student Affairs Division and receive a code for the application.
- Obtain signatures and stamps from the Head of Department for course equivalency (handled by the student).
- Student Affairs Division prepares:
- A letter of academic opinion.
- A student academic record (study profile).
- Submit original high school certificate and its copy to the Student Affairs Division.
- The Student Affairs Division finalizes the transfer request, signed by:
- The responsible staff member.
- The division manager.
- The assistant dean for student affairs.
3. Procedures at the New College
- The student visits the Student Affairs Division at the new college.
- The request is referred to the relevant academic department to decide whether to approve the transfer.
- If approved, the student must:
- Obtain an official “no-objection letter” for the transfer.
- Ensure the “no objection” is also confirmed electronically by the new college.
4. Finalizing Procedures at the Original College
- After receiving the no-objection letter, the student returns to the original college.
- The student:
- Completes clearance (براءة الذمة).
- Returns the university ID.
- The college issues:
- An official transfer letter.
- A drop notice (ترقين قيد), officially ending the student’s affiliation with the original college.
- The student must report to the new college within one week of the transfer letter’s issuance.
- The student’s academic file is sent to the new college via official mail by the Student Affairs Division.
